Administrative Coordinator, Medical Affairs Evidence Generation

Kite Pharma • Full-time • Santa Monica, CA, US • $99.71k - $129.03k / year • 1m ago

Job Description

We’re here for one reason and one reason only – to cure cancer. Every moment is dedicated to developing treatments and every action moves us one step closer to our goal. We’ve made incredible scientific breakthroughs and our pioneering personalized CAR T-cell therapies have changed the paradigm. But we're not finished yet.

Join Kite, as we make even bigger advances in cancer therapies, and help shape where our business and medical science goes next.

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Kite and help create more tomorrows.

Job Description

At Gilead our pursuit of a healthier world for all people has yielded a cure for hepatitis C, revolutionary improvements in HIV treatment and prevention as well as advancements in therapies for viral and inflammatory diseases and certain cancers.

We set and achieve bold ambitions in our fight against the world’s most devastating diseases, united in our commitment to confronting the largest public health challenges of our day and improving the lives of patients for generations to come.

This role supports the VP, Evidence Generation, and Evidence Generation Leadership Team, managing both administrative and project-related tasks. It requires a blend of organizational, technical, and communication skills to ensure smooth operations and effective project execution.

Key Responsibilities:

Project Management:

Support or lead initiatives to improve systems, tools, and ways of working.

Develop dashboards and data visualizations to support the value story of Evidence Generation.

Act as a subject matter expert (SME) in data analytics and visualization.

Manage contracts, purchase orders, and departmental processes.

Ensure project timelines, goals, and milestones align with business priorities.

Administrative:

Calendar & Meeting Management: Coordinate complex schedules, meetings, and logistics across time zones.

Administrative Coordination: Serve as the go-to person for all admin activities in the function.

Travel & Expenses: Arrange travel and manage expense reports using Concur.

Document & Data Management: Maintain digital/physical documents and manage SharePoint.

Financial Admin: Handle purchase orders, invoice tracking, and budget-related tasks.

Onboarding: Support onboarding of new hires and contractors.

Stakeholder Liaison: Communicate with internal teams, vendors, and KOLs.

Required Skills & Qualifications:

High school degree with 3+ years of experience or Bachelor degree in business administration or project management preferred.

Experience: Minimum 2 years in a fast-paced administrative role.

Organizational Skills: Strong prioritization and attention to detail.

Technical Proficiency:

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Expense systems (e.g., Concur)

SharePoint

Data visualization tools

Communication: Clear, concise verbal and written skills.

Independence: Self-starter with initiative and process improvement mindset.

Integrity: High discretion with confidential information.

Adaptability: Comfortable with shifting priorities in a dynamic environment.

The salary range for this position is: $99,705.00 - $129,030.00. Kite considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*.

For additional benefits information, visit:

https://www.gilead.com/careers/compensation-benefits-and-wellbeing

Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

Kite is a biopharmaceutical company engaged in the development of innovative cancer immunotherapies with a goal of providing rapid, long-term durable response and eliminating the burden of chronic care. The company is focused on chimeric antigen receptor (CAR) and T cell receptor (TCR) engineered cell therapies designed to empower the immune system's ability to recognize and kill tumors. Kite is based in Santa Monica, CA.

NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT
YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT

Kite Pharma will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, (c) consistent with the legal duty to furnish information; or (d) otherwise protected by law.

Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Kite Pharma provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.